Author: Charlie Weatherstone

What is Workflow and How Could Your Business Benefit?

Automating your Accounts Processes

Do more in less time – it’s simple with Document Management: share invoices in a matter of seconds and across multiple accounts; delegate tasks during employee absences; set up a pending box; or just make sure quick decisions get made. This module for setting up automatic workflows empowers you to do all this and so much more.

Document Management is an all-around tool that makes your daily work easier. Many companies are using it to boost their efficiency and cut costs.

For incoming invoices, for example, partial amounts can be approved simultaneously by various colleagues which then ultimately triggers payment of the total amount. Thanks to the split booking dialog, an invoice can even be automatically booked in several accounts.

Ordering Process: Maximize efficiency

Maximising efficiency starts during the ordering process: If you first need the okay for an order from your manager and then approval for the bill, you can skip the second step. The order process can quickly be linked to the invoice approval process.

With repetitive tasks, it’s easiest to tackle them with a workflow that runs on a pre-set schedule. For example, it’s ideal for monthly billing. So you or your employees stay flexible and enjoy the benefits of tracking a simple pending box.

Your substitute while you are away

Say you are in training session or on holiday and want to make sure that everything is running smoothly in your absence? With the substitution rules, you ensure that tasks are handled quickly and efficiently, even while you are away.

If you work with task forms, you can further speed up your processes by linking directly to other applications or files. In a workflow for incoming invoices, for example, you can create a link to the posting dialog in your ERP – or the list of cost centers.

The shortest route: a request

And if you occasionally need an immediate decision on the shortest route, you can set up a request. This is a single task that you send directly from software client, which the recipient is prompted to do immediately. It’s as quick and easy as an email.

Data Security Best Practices

5 Best Practices to Ensure Data Security for You & Your Clients

Data Security is at the top of your agenda – it is also at the top of your Clients’ Agenda.

Earning your customers’ trust by securely managing their data is essential. Your customers rely on you to protect their personal and private data. Securing their information throughout the document lifecycle doesn’t have to be difficult or overwhelming, our document management systems will secure such data from first client engagement through to the time when the data needs to be destroyed.

1. Define access to data based on individual user credentials

2. Ensure security policies cover every corner of the enterprise network

3. Encrypt business data on ALL devices

4. Track security across the entire document lifecycle – process transparency is key

5. Secure destruction of information on the device/ server/cloud application

We can share with more about the hidden threat that most of our clients previously overlooked.

If you would like to learn more about securing information and ensuring compliance with a dedicated document management system, get in touch with us  01695 733600


New legislation came in to effect on 25th May 2018 regarding the way organisations handle and process Personal Data.

At Lynbrook we can help ensure you are compliant from a Print, Document and IT perspective.  Our consultative approach looks at the way data is handled in your organisation and the safeguarding measures we can put in place to address GDPR compliance.

Give us a call or drop us a line to see how we can help.

PaperCut v18.1 released

We wanted to let you know about some exciting features coming in PaperCut 18.1 which is out now.

Here are some of the release highlights:

  • Scan to Cloud storage – A quick and secure way to scan documents to the cloud and a foundation for the advanced scanning solution.
  • End to End encryption – Send a print job over an encrypted connection from start to finish.
  • New HP Pro fast release solution – Tracking printing and enabling secure release for HP Pro devices.

Fact 3

At Lynbrook we’re fully committed to the principles of sustainability, and as such not only keep abreast of the latest technological advancements – and how these can help us all reduce our carbon footprint – but also assess the environmental impact of all our operations.