Lynbrook are committed to protecting and respecting of our customers and employees.
This policy sets out the basis on which any personal data we collect, or is provided, will be processed by us. Please read the following carefully to understand our views and practices regarding personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data:
- Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
- Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2. Who are we?
Lynbrook is the data controller. This means we decide how personal data is processed and for what purposes. Our contact details are contained on our contact us page.
3. The purpose(s) of processing personal data
We use personal data for the following purposes:
- As part of a contractual service to our customers
- Employee Records
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of data:
- Copies of Lease and Service Agreements containing the authorised person’s name and position.
- Employee records containing personal and medical records
5. What is our legal basis for processing your personal data?
a. Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
- Consent of the data subject
- Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract
6. Sharing personal data
Personal data will be treated as strictly confidential, and will be shared only with specific trusted employees of the business.
7. How long do we keep personal data?
Please refer to our Data Retention Policy
8. Providing us with your personal data
We require your personal data as it is a requirement necessary to enter into a contract.
9. Rights and personal data
Lynbrook respects the following rights for individuals under GDPR regulations:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling.
10. Transfer of Data Abroad
We do not transfer personal data outside the EU
11. Automated Decision Making
We do not use any form of automated decision making in our business.
12. Further processing
If we wish to use personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
14. How to make a complaint
To exercise all relevant rights, queries or complaints please contact our Managing Director.